Overview
allwhere offers a seamless integration with over HRIS, SCIM and Payroll systems through a third-party unified API called Merge. Click here to see a list of supported applications. This integration automates the synchronization of employee data, ensuring efficient equipment ordering and management.
Read this document to understand how the integration works.
Post-setup, your HRIS data will begin syncing with allwhere. The initial synchronization may take a few hours, depending on your HRIS system and organization size.
Benefits of Integration
Automated Employee Data Sync: New employees are automatically added, and existing employee information is updated in allwhere's system.
Employment Status Alerts: Receive notifications for changes in employment status, aiding in timely equipment dispatch or retrieval.
Efficient Shipping: Utilize stored addresses and emails to expedite shipping processes, eliminating the need for manual recipient forms.
Prerequisites
Authentication Guide: Refer to Merge's authentication guide for specific requirements related to your HRIS platform. Link
- Administrative Access: Ensure you have administrative permissions for your HRIS system. If not, coordinate with someone who does.
Setup Instructions
Access Integrations: Click on your avatar menu in allwhere and select "Integrations."
Initiate Connection: On the Integrations page, click "Connect" next to "HR, Payroll and SCIM Directory."
Follow Prompts: Complete the setup by following the on-screen instructions.
Custom Field Mapping: It's recommended to skip custom field mapping initially.
NOTE FOR OKTA USERS: If you use the secondary email field for personal emails please do a custom field mapping prior to your initial sync to avoid creating duplicated users.
HRIS Specific Set Up Instructions and FAQs
A complete list of Authentication guides by HRIS can be viewed here. We have also added allwhere specific permission guides for the following HRIS Systems:
Known Limitations with IDP
Before you set up an IDP integrations (Okta, Entra, Google) please read below
- Okta typically requires a custom field mapping for personal email. We recommend mapping the personal email field before you run the sync to avoid createing duplicate employees.
- Addresses: Some IDP integrations (Okta, Entra, Google Workspace) do not sync home addresses by default. You can resolve this with custom field mapping. See How to Sync Employee Addresses Using Custom Field Mapping for the full list of affected integrations and step-by-step setup.
Alternatives to HRIS Sync
If your HRIS is not supported, or you are concerned about sync issues from your IDP, allwhere also has an Employee API endpoint that you can use to add and update employees from any system via our rest api. See these docs for details.
For assistance, contact allwhere support at hello@allwhere.co